Information for Attendees

Registering Your Attendance: 

You need to have registered in advance to attend the Congress. All Techne students should have received a link to the registration form. If you have not received this, please contact the Techne team who can assist.

Once registered, you then need to sign up for individual programme sessions on Inkpath. 

If you want to edit any of the sessions you sign up for on Inkpath, you can easily cancel your place and book onto another session. There will also be a waiting list feature in use for sessions with limited numbers.

​Travel Expenses

Techne funded students can claim back their travel expenses for travel to Techne events (unless the event is held at your home institution). Students may only claim travel within the UK and from their home address as recorded at their institution or from another starting point where the travel costs are the same or lower than those from the home address. Please process your expense claim following your institution's expense claim process, quoting 'Techne Congress travel'. See here for more information.

You can find information about getting to the University on the venue page.

​Accommodation

Techne has arranged accommodation at Travelodge Guildford on the night of Thursday 15 January. The amount of rooms available is limited, and will be offered on a first-come, first-served basis. 

Further information about the accommodation will be provided to those who requested a room. If you believe that you requested a room but did not recieve confirmation, please contact the Techne team. Similarly, if you no longer require a room that you have requested, you must let us know as soon as possible.

Accessibility and Inclusion

Please indicate any specific access requirements you may have when registering for the Congress so we can ensure that we can put in place anything that you may need, and do not hesitate to contact Techne if we can help at all.

There will be a quiet space on the Ground Floor of the Teaching Block. A multi-faith space is available at the Quiet Centre. 

Toilets in TB are gender neutral with individual cubicles. Toilets in PATS are gendered, but there is also an accessible toilet. The toilets in GSA are gendered, but have a sign saying, “"Gender diversity is welcome at GSA. Please use the toilets that best fit your gender identity of expression". There are also accessible toilets in GSA.

Casual Working / Networking Space:

As with previous congresses, we have reserved a room on the Ground Floor of the Teaching Block for those who want to work on their theses and/or network with peers throughout the duration of the Conference.

Please note that a separate ‘quiet room’ has also been organised, and details about this are above. 

​Remote Attendance at the Congress

We have been working closely with the AV support team at Surrey to do what we can to enable some form of online attendance for this Congress. Further details on what sessions will be available online will be circulated in due course. 

You will be able to sign up to the relevant sessions via Inkpath without needing to register for the Congress as a whole. We will be circulating the links to attend more broadly in due course. 

Further sessions may be recorded on the day for circulation after the conference. We will provide further information on these in due course.

Catering Arrangements & Dietary Requirements

Refreshments will be served throughout the day in the foyers of either the Teaching Block Building or the Ivy Arts Centre at the times stated on the programme.

Lunch on both days will be served in the Lecture Teaching Block, which is a short walk (>5mins) from the main spaces being used for the sessions. Dinner on the evening of the first day will be served at the Hillside Café. A range of soft drinks will be provided alongside the meal in the evening. Attendees will be guided to where they need to be at the appropriate times. 

In line with Techne's sustainability policy, all food offered will be either vegetarian or vegan. If you have any additional dietary requirements, you will need to identify these when you complete the registration form. ​

Luggage

We have arranged for a small luggage storage room to be available within the Ivy Arts Centre when you first arrive at the Conference. The storage space is finite, so will be available on a first-come, first-served basis. 

You will need to ensure that you collect your luggage before heading to the dinner at the Hillside Café, as we cannot guarantee that you will still be able to access the storage room once dinner has finished. 

We have strived to make our conference accessible and inclusive for all individuals, and we have done our best to accommodate any specific needs you may have. However, please note that we may not be able to fully meet every need or requirement due to limitations beyond our control. We appreciate your understanding and welcome any feedback on how we can improve our efforts towards accessibility and inclusivity in the future.